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The Crystal Ballroom Rock Hill

Planning a Sweet-Sixteen

Sweet Sixteen

This special day is approaching quicker than you probably ever thought it would, and it is time to plan her princess moment. A sweet-sixteen deserves a special celebration that sets it apart from every other birthday celebrated. Making the moment unforgettable is all in the details. When it comes to the details of this day, we have tips for making it right. Keeping reading! We are sharing tips for planning the perfect sweet-sixteen party.

Budget for a Sweet-Sixteen Party

Every great plan begins with a daydream, but before you go too far, there are a few things to consider. Think about the experience, calculate the details and create a budget that makes it work. While the budget should never control the plan, everything from the location to the cake requires a budget to make it all possible. You might consider recruiting some financial contributors within a circle of friends and family.

There are also money-saving tips to make the budget work and create the dream without breaking the bank. The venue, catering and photography are essential vendors that consume the largest percentage of the budget. Planners usually recommend an all-inclusive venue that avoids renting décor, furnishings and services piecemeal. Planners advise against delegating event-altering details such as the cake, photography and catering to amateurs; instead, it is recommended that you build your venue team at an all-inclusive venue where vendor rates are more affordable and services are trusted. An all-inclusive event venue is a creative solution for creating the sweet-sixteen dream celebration.

Sweet Sixteen

Choosing the Sweet-Sixteen Party Venue

Before you plan the fine details, you should always book your sweet-sixteen party venue. The venue will determine the location, size, date, time and tone of everything you are planning. Location is an important factor, especially with a younger guest list. You should book a venue that is accessible and conveniently located for guests. The time of the event and transportation might take part in making the decision about the location of the venue. The decisions you make about the sweet-sixteen party venue will affect every other decision that follows. Planners recommend an all-inclusive venue that bundles the décor, flowers, furnishings, linens, chinaware and banquet staff in one affordable package. This is one of the largest money-saving tips, and provides many advantages for planning.

Choosing and Creating a Theme

Planners recommend that you develop a theme with the birthday girl to keep the tone in tune with her personality and vision. You might envision a ballgown, but her ideas about fashion might differ. There needs to be a compromise between her vision and yours. You should always support her vision, while guiding her fashion decisions. The color palette and décor will be the most influential for the theme. Games and important events can also help convey the theme. The sweet-sixteen party cake is an opportunity to get creative with the theme in sculptured cake art. Choosing and creating a theme is a fun and meaningful process.

Sweet-Sixteen Party Entertainment

Every sweet-sixteen party has entertainment. The most common forms of entertainment are a DJ and photobooth. You might consider a magician or a caricature artist. The entertainment is usually one of the most memorable experiences. Choose the entertainment that matches the vibe. A live band can provide a completely different experience than a DJ. They both might play the same music, but the delivery is not comparable. The decision will come down to the type of experience you want to create and the cost of creating it.

Planning the Catering

The food should match the theme and cater to a younger crowd. The birthday girl should get to choose her favorite dishes. If you choose to have this event professionally catered, negotiate and customize your package to receive the most savings. Haggling can go far. Drop-off catering is less expensive. This type of catering works with the banquet staff at your venue to deliver a buffet-style event. Most sweet-sixteen parties serve a buffet. Working with a venue that allows you to bring your own food without hiring a professional catering company can provide the most savings and flexibility.

Sweet Sixteen

Sweet-Sixteen Party Cake

The sweet-sixteen party cake should be an epic masterpiece on display. It should convey the theme and create the wow in the room. Since the cake is such a central piece to the entire sweet-sixteen party, you might consider incorporating dummy tiers for the design and serving a smaller cake to guests. Regardless of the size or the design, this masterpiece should be confectionery perfection on a pedestal.

Planning the Photography and Videography

Photography and videography are the most important investments you can make in her sweet-sixteen party. Flowers wither and cake crumbles, but the photography and videography are a keepsake that lasts forever. Choose an artist that has a balance of talent and personality. Style is probably the number one determining factor when it comes to choosing a photographer or videographer. You will want a photographer that produces the art you absolutely love.

Sweet Sixteen

Crystal Ballroom Rock Hill

Crystal Ballroom Rock Hill is an all-inclusive event venue with all the perfect details to make her sweet-sixteen extraordinary. This luxurious venue includes all of the furnishings, décor, floral arrangements and staff services for a birthday wish come true. Bring imagination to the designers and meet inside of the design studio for a private customization consultation. Let her pick her colors, flowers and designs. Begin with a meeting with an event advisor, receive a complimentary VIP tour and begin a planning process that will make her feel like a princess every moment. Contact Crystal Ballroom Rock Hill and begin planning her sweet-sixteen fairy tale.


We invite you to discover the
Crystal Ballroom event venue difference found in the unparalleled elegance and uniqueness written into the design of each of our venues. The themes are as limitless as your imagination.

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